BOARD CHAIR	BOARD MEMBERS
Darryl Jones	Georgia “Joy” Bowen
	Rosanne Wood
BOARD VICE CHAIR	DeeDee Rasmussen	
Alva Swafford Striplin
	
SUPERINTENDENT
Rocky Hanna

April 22, 2022

TO:		Selected Administrators

FROM:		Angela Abubakar, Supervisor, Support Staff

SUBJECT:	Reappointment and Recommendation of Permanent Status for LESPA and Local 1010 Employees for 2022- 2023 

Reappointment Printouts
Attached are printouts to be used for the reappointment of your current LESPA and Local 1010 employees for 2022-2023.   Please make an appointment recommendation for each person, initial and sign each page, and return original printouts and any other required forms to Human Resources. Please make a copy of the printouts for your files.

Permanent Status
Columns are provided on the reappointment printout for you to recommend “Yes” or “No” for permanent status for the LESPA and Local 1010 personnel whom you are reappointing.  Article 13 of the LESPA contract and Article 3 of the Local 1010 contract provide that employees having continuous employment in the district for three (3) consecutive years in a position in the LESPA bargaining unit, or three (3) consecutive years in a position in the Local 1010 unit, with a minimum appointment of 550 hours each year and a Meets or Exceeds Expectations evaluation, shall be classified as a permanent employee and no longer subject to annual non-reappointment upon reappointment to a fourth (4th) year.  Employees not reappointed and then re-hired between July 1 and November 30 will be considered as having no break in service. 

To help determine eligibility for permanent status, there is a column with contract status information as of the first working day of the employee’s 2021-2022 appointment as follows: 
•	#20 indicates no years with 550 or more hours have been completed, 
•	# 21 indicates 1 year has been completed, 
•	# 22 indicates 2 years have been completed and if the employee completes 550 hours during this year, 2021-2022, and is reappointed for 2022-2023, will be considered to be on permanent status and no longer eligible for non-reappointment .

•	# 24 means that the employee has successfully completed 3 consecutive years of working 550 hours prior to July 1, 2019, is on permanent status, and must be reappointed for a minimum of 4.0 hours (LESPA employees) or the number of hours for which appointed in 2021-2022 (Local 1010 employees). 
•	#25 indicates that the employee is a re-employed retiree and not eligible for permanent status 
•	#26 indicates that the employee is in a contract or grant funded position and not eligible for permanent status (see section 13.04 of the LESPA Contract) 

Permanent Status Recommendation Form: 
If you are recommending reappointment for an employee for the 2022-2023 year who will attain permanent status under the criteria stated above (coded “22” on your printout), you must sign and return the “Recommendation for Permanent Appointment for Support Staff” form with your reappointment printout, in addition to marking “Yes” on the printout, in order for this reappointment to be processed.  This form has been preprinted with the names of your employees who are eligible for permanent status.  If you do not receive a form, please contact Angela Abubakar (850)487-7165.

Appointed Hours per Day and Appointment Length
You may indicate on the reappointment printout the number of hours per day for the 185 day employees only that are re-appointed for 2022-2023.  Please note that while the LESPA contract provides for the hours per day to be established annually, permanent LESPA employees must be appointed for a minimum of 4.0 hours.  The appointed work hours for non-permanent Local 1010 employees are also established annually.  Hours for permanent Local 1010 employees must be at least what they were during the prior year unless the employee agrees to a reduction or you have received authorization from the Labor and Employee Relations Office based on exceptional circumstances.  

The LESPA Contract also provides for the length of the work year to be established annually.  Provisions for establishing the work year for Local 1010 employees are the same as described in the preceding paragraph for their work hours.  If you wish to employ an individual outside of the regularly scheduled 212 days or 185 days (10 months), complete a Liquid Office PAF indicating the appropriate hourly position, employee type and the dates of employment for “extra” days (pre and post days).  If you recommend a limited reappointment for a period of time less than 12 months, 212 days, or 185 days, please indicate by making a notation on the printout. 
 
Non-Reappointment
If you do not recommend reappointment, a Liquid Office PAF terminating that employee is to be completed and a copy returned with the original printout to Human Resources.  The Personnel Action to be designated is “Terminate”; the termination code is “R, Reappointment not extended.”  A copy of your letter informing the employee of non-reappointment should be included with the PAF and printout.  If you have questions about specific individuals, call us.  

Leave Requests for 2022-2023
If you are approving leave for an employee for 2022-2023 the Leave Request Form, signed by the employee and approved by you, and a Liquid Office PAF submitted and a copy is to be attached with the printout (unless already submitted).  In order for an employee to be eligible for leave, you must recommend the employee for reappointment. (Please refer to Personnel Policy 4430.)  We have also enclosed a copy of a memo that needs to be given to the employee prior to departing for leave.

Recent Personnel Changes
Recent appointments, transfers, or other changes may not be reflected on the reappointment printout.  For this reason, please check your printout carefully to assure that all employees at your site are included.  Add any omitted names and follow through with your recommendation as above.  You will need to submit the appropriate paperwork as described above for every employee appointed after this reappointment process or not otherwise included on the reappointment list as of April 14, 2022.

Lead Worker:
Attached is a list of employees who have Lead Worker status.  The process for Lead Worker changed.  All Lead Workers will be deleted for 22-23. If you have an employee you would like considered for Lead Worker, please complete the Lead Worker request form in Liquid Office and submit it to the Lead Worker Request Awaiting Approval work que along with a PAF. 

BUS DRIVERS/BUS ASSISTANTS 
The hours for all reappointed bus drivers will be six (6); hours for bus student assistants will be submitted as five (5).  The Transportation Department may then submit changes to these hours at the beginning of the school year.

Due Dates for Submission of Printouts and Related Documents

Reappointments for School Sites due to Human Resources:  		On or before May 13, 2022
	
Reappointments for Non-School Sites due to Human Resources:       	On or before May 13, 2022

All inquiries should be directed to Sharon Bradshaw (850-487-7220), Adrienne Crawford (850-487-7211), Tameka Reilly (850-487-7170) or Angela Abubakar (850-487-7165).

Thank you for your cooperation and patience as we work through this reappointment process.  

Enclosures

cc:	Directors

/aa